THREE LAKES EDUCATIONAL COOPERATIVE

BOARD OF EDUCATION MEETING

December 21, 2009

 

Call To Order

President Zac Anshutz called to order the regular board meeting of Three Lakes Educational Cooperative at 7:00 p.m.  Monday, December 21, 2009.  The following individuals were present:

 

            BOARD MEMBERS:                                     OTHERS:

            Zac Anshutz                                                 Dr. Jennifer Barnhart

Tanyea Bingham                                       Dr. Kathy Mickelson

Brian Lacey                                                  Laura Hogelin

            Lisa Reece                                                    Dotson Bradbury

            Ken Kirsop                                                     William Orth

            Pat Bean                                                       Dr. Steve Pegram              

                                                                                    Darrel Finch

 

Marilyn Runyon                  Phyllis Sage              Michele Luksa

Donna Powers                    Cindy Bainum         Joy Isch

Liz Cordts                              Amy Redmon         Tommie Edmiston

Mary Kay Woods               Lori Puckett              Kim Rogers

Shirley Ormsby                    Brenda Wigger                                          

 

                                               

Approval of Agenda

Motion was made by Pat Bean and seconded by Tanyea Bingham to approve the agenda with changes as distributed.  Motion passed 6-0.

 

Approval of Consent Agenda

There was one question regarding new personnel and one question regarding the VISA bill.

 

Tanyea Bingham made the motion to approve the consent agenda as follows:

 

 

Motion was seconded by Lisa Reece and it passed 6-0.

 

DISTRICT CONSULTATION

 

KIC Conference Award

The coop has had three students presented with KIC technology awards over the past three years.  The latest recipient is a student from the West Franklin district.  Dr. Barnhart shared a video of the event with the board.

 

SPP Indicator 20

Dr. Barnhart reported that the coop received a 96% compliant rating on Indicator 20 of the State Performance Plan.  Indicator 20 is used to evaluate each district on the successful submission of timely and accurate data to KSDE in accordance with the data collection requirements.

 

Copier RFP

Century United assisted with putting together the “request for proposals” for copier bids.  Some of the requirements will include the ability to produce a minimum of 60 copies per minute and the ability to scan.  This will not be a color copier but the ability to operate as a fax machine is also being considered. This information was included in the packet along with the list of companies that will be offered the opportunity to submit a bid.  Dr. Barnhart hopes to have board approval of a copier bid in January.

 

Change January SAC

Dr. Barnhart requested that the date of the January SAC meeting be moved as she and Dr. Mickelson will be on a conference call from 8:30 – 10:30 a.m.  Superintendents elected to meet on Thursday, January 14th at 9:00 a.m.

 

Comparative Cooperative Information

Dr. Barnhart reviewed an informational study conducted by Robert Coleman, Director of Special Education from ANW Cooperative.  The survey compared budgets, district contributions and staffing ratios for nine different coops and interlocals.  Superintendents have requested that the Director prepare a comparison study of Holton, Marian County, Cowley County and Paola using data from both the code 30 form and the maintenance of effort form submitted to KSDE.  The survey will include information regarding teacher, paraeducator and auxiliary staff broken down by function code. 

 

A handout addressing revenue questions was distributed.  Dr. Barnhart reviewed with the board the following points:

 

·       Categorical aid was budgeted at $29,600 last year but had decreased to $28,760 by year end.

·       Categorical aid is budgeted at $23,000 for this year but could increase or decrease depending on legislation.

·       The state has backfilled some of the lost revenue with federal ARRA funds.  ARRA funding is based more upon student headcount therefore declining enrollment has affected the amount we will receive.

·       Categorical aid amounts for next year remain uncertain at this time.

·        Medicaid replacement funds are budgeted at $164,000 for 2009-10.  This is the last year the coop is scheduled to receive these funds.

·       Medicaid funds are coming in slower this year.  As of November 30th the coop had received a total of $54,470 while $325,000 was received by the same period last year.  Dr. Barnhart indicated the problem has two sources; changes in Medicaid rules and Greenbush is slow processing claims.  Several directors are exploring the option of processing their own Medicaid claims.  Should the coop determine to undertake this task, Dr. Barnhart stated she would train current staff and not add additional staff.

An item worth noting is the 8% cut Medicaid is making to doctors.  Doctors are considered to be “providers” - the coop is also considered a “provider” therefore, it is possible we could also receive a cut at some point.

 

State Mileage Reduction

KSDE has sent a notice that the state mileage rate will be reduced on January 1st from .55¢ to .50¢ per mile.  Motion was made by Lisa Reece and seconded by Ken Kirsop to adopt the state mileage rate of .50¢ per mile.  Motion passed 6-0.

 

 

Personnel

Executive Session - Director’s Evaluation

Motion was made by Tanyea Bingham and seconded by Pat Bean to enter executive session for a period of twenty minutes beginning at 7:43 p.m. with board only present, then board and superintendents and finally with board and Director.  The purpose of the executive session is to discuss personnel issues related to non-elected personnel.  Justification of the executive session is to protect the privacy interests of the individual(s) to be discussed.  The meeting returned to open session at 8:03 p.m.  (Superintendents entered the executive session at 8:00 p.m.)

                            

Motion was made by Zac Anshutz and seconded by Ken Kirsop to continue the executive session for an additional period of twenty minutes beginning at 8:03 p.m. with board only present, then board and superintendents and finally with board and Director.  The purpose of the executive session is to discuss personnel issues related to non-elected personnel.  Justification of the executive session is to protect the privacy interests of the individual(s) to be discussed.  The meeting returned to open session at 8:23 p.m. 

 

Motion was made by Zac Anshutz and seconded by Pat Bean to continue the executive session for an additional period of fifteen minutes beginning at 8:23 p.m. with board only present, then board and superintendents and finally with board and Director.  The purpose of the executive session is to discuss personnel issues related to non-elected personnel.  Justification of the executive session is to protect the privacy interests of the individual(s) to be discussed.  The meeting returned to open session at 8:38 p.m.  (Superintendents left the executive session at 8:28 p.m. and Dr. Barnhart entered the executive session at 8:28 p.m.)

 

The board directed Dr. Barnhart to prepare a proposed list of cuts totaling 9% or approximately $630,000 from the cooperative budget.  This is to be a contingency plan for declining revenue.

 

Discussion Items

There were no further items discussed. 

 

Adjournment

Pat Bean made the motion to adjourn the meeting at 8:43 p.m.  Motion was seconded by Tanyea Bingham and it passed 6-0.  The next regular board meeting will be held Monday, January 18, 2009, at 7:00  p.m. at the Three Lakes Cooperative office in Lyndon.  

 

 

 

 

_________________________________________

Laura Hogelin, Clerk

 

 

 

_____________     Approved

 

_____X_______ Unapproved 12-21-09