Three Lakes Educational Cooperative
Board of Education
Meeting
May 17, 2010
Zac Anshutz called to order the
regular board meeting of Three Lakes Educational Cooperative at 7:00 p.m. on
Monday, May 17, 2010. The following individuals were present:
Zac Anshutz Dr.
Jennifer Barnhart
Lisa Reece Dr.
Kathy Mickelson
Tanyea Bingham Laura
Hogelin
Pat Bean Dotson
Bradbury, USD 287
Ken Kirsop William Orth, USD 420
Brian Lacey Darrel Finch, USD 456
Cindy Bainum Amy Redmon Michele
Luksa
Mary Kay Woods Shirley Ormsby Donna Powers
Marilyn Runyon Tommie Edmiston
The agenda was amended to add 1
resignation under 4.4 of the consent agenda and 4.9 “Request for contract
reduction”. Motion was made by Pat Bean
and seconded by Ken Kirsop to approve the amended agenda. Motion passed 6-0.
Approval
of Consent Agenda
Ken Kirsop the motion to approve the
consent agenda as follows:
·
Approval of Minutes
·
Approval of Financial Summary
and Treasurer’s Report
·
Approval of Warrant Register
– Payables
·
Approval of Resignations
·
Approval of Terminations
·
Approval of New Personnel
·
Approval of Transfers
·
Request for Contract
Reduction
Motion was seconded by Lisa Reece
and it passed 6-0.
Transportation
Bus
Lease/Transfer
Dr. Barnhart reviewed the discussion
and the outcome of the meeting between Midwest Bus Sales and the
superintendents on Friday.
It
was determined that all buses will be returned to Midwest prior to June 1st
whereby they will be serviced and cleaned.
Districts who wish to either purchase or re-lease one of these buses
will then deal directly with Midwest.
One bus will be returned to the coop for use during the extended school
year program and then taken back to Midwest by July 1st. Prior to returning the buses to Midwest, the
coop will schedule removal of the radios.
The
clerk was instructed to pro-rate any time remaining on the leases to the
districts. Midwest agreed to send a
notice of lease cancellation to the coop.
Salary
Information
Superintendents were provided salary
information for the preschool bus drivers in their districts.
Potential
Bus Sale
It
was the recommendation of the superintendents that Bus 4 be kept for back-up
emergency use by the districts and for Special Olympic trips. The districts may lease Bus 4 by paying the
state mileage rate to the coop. At this
time, the van will be retained and used for inservice activities.
Membership
Renewal
KIC
Membership in the Kansas Infinitec
Coalition provides assistive technology information, equipment and training
resources to educators. Three Lakes has
been a member since its inception five years ago. Dr. Barnhart recommended that the board
approve retaining membership in KIC.
Superintendents were in agreement with this recommendation. This membership is paid for with TIP grant
funds.
Greenbush
Transportation Consortium
All districts are members of the
Greenbush Transportation Consortium and they have agreed to allow the
work/study drivers to be included on their personnel list for drug/alcohol screening
purposes therefore, the coop will not renew their membership in the Greenbush
Transportation Consortium for 2010-11.
WebKIDSS
The superintendents were in
agreement with retaining membership in the state IEP consortium, WebKIDSS.
4D
VII SQL
The superintendents were in
agreement to approve upgrading of the WebKIDSS software system to 4D VII SQL at
a cost of $923.30.
Motion was made by Lisa Reece and
seconded by Pat Bean to approve membership in KIC, WebKIDSS and upgrade to 4D
VII SQL for 2010-11. Motion passed 6-0.
Evaluation
Follow-Up
List of
Staff
Instrument
Dr. Barnhart reported that superintendents
had requested a list of all certified staff members and the dates they are to
be evaluated as well as, a copy of the certified evaluation instrument. This information was provided to them.
APR-LOD
Three Lakes has received official
and final notice of our APR – Annual Performance Report LOD – Levels of
Determination. Three Lakes has received
the highest ranking of “meets requirements” in all six districts.
Dr. Barnhart noted that the stipend
has increased from $1000 to $2000. Last
year this stipend was used to include the school psychologists at the Nebraska
Law Conference. These additional funds
could be used to also send the Technical Assistance providers to this
conference.
Part
C – Indicator 14
Dr. Barnhart reported that the Part
C Infant/Toddler program was also awarded a “meets requirements” LOD.
Well
Child Screening Dates
The 2011 Well Child Screening dates
were included in the packets as well as, the numbers from the 2009-10
screenings.
Medicaid
Dr. Barnhart reported that as of the
end of April, the coop had received Medicaid funds of $371,940. According to Melody Cherry at Greenbush, they
have recently received additional funds which should be forthcoming to the
coop.
Last year the coop agreed to
compensate Santa Fe Trail 3% of all Medicaid funds received for their nursing
services. Dr. Barnhart stated that
preliminary figures indicate this might be high for this year and that Dr.
Pegram has recommended the coop calculate reimbursement based upon the actual
funds generated by his nursing staff on June 30th less the 5%
administrative fee.
Staffing
Percentages
Dr. Barnhart reviewed district staffing
percentages. Information was analyzed
based upon general education enrollment, special education enrollment, teachers
and paraeducators. All in all, the
current practice of basing assessments on general education enrollment appears
to be fair and balanced and there was no discussion about changing the funding
formula.
Four
Year Old at Risk Follow up From April
When providing their September 20th
audited FTE numbers, some districts included four year old at risk students and
some did not. Following discussion, the
consensus was not to count four year old at risk students when calculating
assessments.
Tech
Bids
Stuart Wallace, IT coordinator has
secured bids for technology upgrades.
The bids were reviewed with the superintendents on Friday and it was
their recommendation that the board approve the technology bids as
presented. Motion was made by Ken Kirsop
and seconded by Brian Lacey to approve the technology bids as presented in the
amount of $22,452.20. Motion passed 6-0.
Extended
School Year
Dr. Mickelson reviewed the 2010
summer program with the board. She
advised that due to student participation, changes to the program are still
occurring. Motion was made by Lisa Reece
and seconded by Zac Anshutz to approve the ESY programs as presented. Motion passed 6-0.
Negotiations
– Executive Session
Motion was made by Lisa Reece and
seconded by Pat Bean to enter executive session for a period of ten minutes
with board and coop administration present beginning at 7:27 p.m. for the
purpose of discussing matters relating to employer-employee negotiations. Justification of the executive session is to
protect the public interest in negotiating a fair and equitable contract. Motion passed 6-0. The meeting returned to open session at 7:37
p.m. Pat Bean made the motion to extend
negotiations into June by filing form PNA-010.
Motion was seconded by Brian Lacey and it passed 6-0.
Zac Anshutz made the motion to enter
executive session with board and coop administration present for a period of
twenty minutes beginning at 7:38 p.m.
The purpose of the executive session is to discuss personnel issues
related to non-elected personnel. Motion
was seconded by Tanyea Bingham and it passed 6-0. Justification of the executive session is to
protect the privacy interests of the individual(s) to be discussed. Dr.
Barnhart and Dr. Mickelson left the executive session at 7:50 p.m. The meeting returned to open session at 7:58
p.m. Zac Anshutz made the motion to
continue the executive session for an additional ten minutes for the purpose of
discussing personnel issues related to non-elected personnel. Motion was seconded by Tanyea Bingham and it
passed 6-0. Justification of the
executive session is to protect the privacy interests of the individual(s) to
be discussed. Dr. Barnhart entered the
executive session from 8:05-8:08. The
meeting returned to open session at 8:08 p.m.
Zac Anshutz made the motion to continue the executive session for an
additional ten minutes for the purpose of discussing personnel issues related
to non-elected personnel. Motion was
seconded by Tanyea Bingham and it passed 6-0.
Justification of the executive session is to protect the privacy
interests of the individual(s) to be discussed.
The meeting returned to open session at 8:18 p.m. Zac Anshutz made the motion to continue the
executive session for an additional ten minutes for the purpose of discussing
personnel issues related to non-elected personnel. Motion was seconded by Tanyea Bingham and it
passed 6-0. Justification of the
executive session is to protect the privacy interests of the individual(s) to
be discussed. Dr. Barnhart entered the
executive session from 8:16- 8:21. The
meeting returned to open session at 8:28 p.m. The following actions were taken:
Ø Lisa Reece
made the motion to approve the paraeducator employment agreements as
recommended by Dr. Mickelson. Motion was
seconded by Pat Bean and it passed 6-0.
Ø Pat Bean
made the motion to approve the staffing changes as recommended by Dr. Barnhart. Dotson Bradbury expressed some concerns and
Lisa Reece made the motion to table this item and hold a special meeting on
Wednesday, May 26th at 7:00 p.m. to continue discussion. Motion was seconded by Ken Kirsop and it
passed 6-0.
Ø Ken Kirsop
made the motion to accept the resignation of Dr. Jennifer Barnhart as Director
of Three Lakes Educational Cooperative.
Motion was seconded by Brian Lacey and it passed 6-0.
There
were no discussion items.
Pat
Bean made the motion to adjourn the meeting at 8:35 p.m. Motion was seconded by Ken Kirsop and it
passed 6-0. The next regular board meeting will be held
Monday, June 21, 2010 at 7:00 p.m. at the Three Lakes Educational Cooperative
office in Lyndon.
_____________________________
Laura
Hogelin, Clerk
_________________
Approved
___X__
Unapproved 05-17-10