THREE
LAKES EDUCATIONAL COOPERATIVE
BOARD OF
DIRECTORS MEETING
JULY
19, 2010
Call to
Order
Tanyea Bingham called to
order the regular meeting of Three Lakes Educational Cooperative at 7:00 p.m.
Monday, July 19, 2010. The following
individuals were present:
BOARD
MEMBERS: OTHERS:
Chuck
Campfield Dr. Kathy Mickelson
Lynda
Farwell Laura Hogelin
Greg
McCurdy Allen Konicek
Tanyea
Bingham Mary
Kay Woods
Amy Redmon
Zac Anshutz and Pat Bean were
absent.
Election
of Board of Directors Officers
Tanyea Bingham made the
motion to nominate Zac Anshutz as Board President for 2010-11. Chuck Campfield seconded the motion. Zac Anshutz was elected board president 4-0.
Lynda Farwell made the motion
to nominate Tanyea Bingham as Vice-President for 2010-11. Greg McCurdy seconded the motion. Tanyea Bingham was elected Vice-President 4-0.
Approval
of Agenda
Motion was made by Tanyea
Bingham to approve the agenda with the addition of 5.4 b and the deletion of 19
and 20. Motion was seconded by Chuck
Campfield and it passed 4-0.
Approval
of Consent Agenda
Chuck Campfield made the
motion to approve the consent agenda as presented. Motion was seconded by Lynda
Farwell and it passed 4-0.
Greg McCurdy made the motion
to establish the petty cash limit for 2010-11 at $1500.00. Motion was seconded
by Tanyea Bingham and it passed 4-0.
Appointments
Motion was made by Tanyea
Bingham and seconded by Lynda Farwell to approve the following appointments.
a. Clerk - Laura Hogelin
b. Deputy Clerk – Kathy Tyson
c. Treasurer - Kathy Tyson
d. Agent for KPERS – Laura Hogelin & Diane
Whiteside
e. Attorney – Michael Coffman
f. Truancy Officer – Dr. Kathy Mickelson
g. Coordinator for Homeless Children – Dr. Kathy
Mickelson
h. Federal Funds - Dr. Kathy Mickelson
i. Food Service Program Representative –
Dr. Kathy Mickelson
j. Hearing Officer for Free and Reduced
Meals – Dr. Kathy Mickelson
k.
Governmental Relations Representative – Pat
Bean
l.
Freedom of Information Officer – Laura
Hogelin
m. KBI Point of Contact – Laura Hogelin
Motion passed 4-0.
Depository
Motion was made by Lynda
Farwell and seconded by Chuck Campfield that the depository for Three Lakes
Cooperative funds will remain the First National Bank of Kansas. Motion passed 4-0.
Official
Newspaper
Motion was made by Tanyea
Bingham and seconded by Greg McCurdy to establish The
Authorization
to Invest Idle Funds
Motion was made by Greg
McCurdy and seconded by Chuck Campfield to authorize the treasurer, under the
direction of the Director, to invest and withdraw idle funds. Motion passed 4-0.
Authorization
to Pay Bills Early
Motion was made by Lynda Farwell
and seconded by Greg McCurdy to authorize the clerk to pay bills prior to
Cooperative board meetings on bills, which a discount can be taken, or a
penalty avoided. Motion passed 4-0.
Resolution
Chuck Campfield moved to
adopt the following resolution:
Pursuant
to K.S.A. 72-8205, the Board of Directors of Interlocal #620, Osage County,
Kansas, by resolution duly adopted at its regular meeting held on July 19, 2010,
established the following meeting schedule for regular board of education
meetings to be held during the 2010-11 school year:
Hour of commencing the
meeting: 7:00
p.m.
Day of the week the meeting
will be held: Monday
Week of the month the meeting
will be held: Third
Meeting Place:
Interlocal
Office in Lyndon
If the established date falls
on a Sunday, a legal holiday or a holiday specified by the Board of Directors,
such regular meeting will be held on the day following, commencing at the same
hour as detailed above.
The Board of Directors
reserves the right to adjourn any regular meeting to another time and place.
Lynda Farwell seconded the
motion and it passed 4-0.
Waive of
GAAP
Lynda Farwell moved to
approve the waiver of generally accepted accounting principals with the
following motion as read by the clerk:
I
move that the following resolution be adopted:
WHEREAS,
the Board of Directors of Three Lakes Educational Cooperative, Interlocal #620,
Osage County, Kansas, has determined that the financial statements and
financial reports for the 2010-11 school year to be prepared in conformity with
the requirements of K.S.A. 1981 Supp. 75-11201 as amended by S.B. 532 enacted
by the 1982 session of the Kansas Legislature are not relevant to the cash
basis and budget laws of this state and are of no significant value to the
Board, the Interlocal Cooperative; and
WHEREAS,
there are no revenue bond ordinances or resolutions or other ordinances or
resolutions of said Interlocal, which require financial statements and
financial reports to be prepared in conformity with said act of the school year
2010-11.
NOW
THEREFORE BE IT RESOLVED, by the Board of Directors of Three Lakes Educational
Cooperative, #620, Osage County, Kansas, in regular meeting fully assembled
this 19th day of July, 2010, that the Board requests the Director of Accounts
and Reports to waive the requirements of said law as they apply to the Three
Lakes Educational Cooperative for the school year 2010-11.
BE
IT FURTHER RESOLVED, that the said Board shall cause its financial reports of
said Interlocal Cooperative to be prepared on the basis of cash receipts and
disbursements as adjusted to show compliance with the cash basis and budget
laws of the state.
Motion was seconded by Greg
McCurdy and it passed 4-0.
Adopt Home
Rule Resolution
Greg McCurdy made the motion
to adopt the Home Rule resolution with the following motion as read by the
clerk:
RESOLUTION TO ESTABLISH HOME
RULE BY BOARD OF DIRECTORS
Mr. President, I move the
adoption of the following resolution:
RESOLUTION
WHEREAS, The Board of Directors of
Interlocal 620, Osage County, Kansas, has determined that the exercise of
powers granted by the legislature is of benefit to the board and local patrons;
and
WHEREAS,
WHEREAS, The Board intends to adopt
policies that the board deems appropriate to perform its constitutional duty to
maintain, develop and operate local public schools and
WHEREAS, The Board acknowledges that
the power granted by law shall not be construed to relieve the board from any
obligations to comply with state law; and
WHEREAS The Board acknowledges that
the powers granted by law shall not be construed to relieve any other unit of
government of its duties and responsibilities prescribed by law; and
WHEREAS, The Board acknowledges that
the powers granted by law do not create any responsibility on the part of the
Interlocal to assume the duties or responsibilities that are required of
another unit of government:
NOW THEREFORE, BE IT RESOLVED, by the
Board of Directors of Interlocal 620,
ADOPTED by the Board of Directors of
Interlocal 620, Osage County, Kansas the 19th day of July 2010.
Motion was seconded by Chuck
Campfield and it passed 4-0.
Rescind Organizational Policy
Actions
Lynda Farwell made the motion
to rescind all organizational policy actions made during July 2009 and adopt
all amended and current written policies and handbooks for the 2010-11 school
year. Motion was seconded by Greg
McCurdy and it passed 4-0.
Reimbursement
Rate for Mileage
Board policy has established
that the coop follows the state rate for reimbursement for mileage. The state rate for 2010-11 will be .50 cents
per mile. Motion was made by Chuck Campfield and
seconded by Greg McCurdy to pay the state rate of .50 cents per mile for
mileage. Motion passed 3-1. (Farwell/no)
DISTRICT CONSULTATION
Review of
Coop Structure and Budget
A handout providing
information about Three Lakes was distributed.
Dr. Mickelson began by reviewing the three different special education
structures. There are single district
coops where districts provide for all of their own special education
services. Secondly, there are sponsoring
district coops. Sponsoring district
coops have a director but no board. The
sponsoring district board makes all decisions regarding the coop. Lastly, there are Interlocals. This is the form of coop we have. Interlocals have the entire same legal obligation
as a district. Our Interlocal has an
advisory board of superintendents and a voting board made up of a
representative from each district. The
TLEC organization flow chart was examined as well as, student data numbers,
revenue sources and projected expenditures.
Dr. Mickelson made the
following recommendations as they pertain to the 2010-11 budget:
Motion was made by Lynda
Farwell and seconded by Tanyea Bingham to hire Rich VonBehren as Community
Integration Specialist with a contract of 189 days. Motion passed 4-0.
Motion was made by Lynda
Farwell and seconded by Greg McCurdy to increase the inservice fund to
$12,000. Motion passed 4-0.
Request
List of Alternate BOE Members for Records
All districts have submitted their
information regarding alternate board members. Board members were reminded to
contact their alternate in the event they will be unable to attend a board
meeting. This will help to ensure that a
quorum will present.
KASB Recommended Board Policy Changes
KASB
provides recommended policy and handbook changes to educational institutions
each year. Three Lakes routinely updates
our board policy book and handbooks to reflect these changes. These new policies were adopted by the board
earlier in the meeting and a copy of the changes to policy was provided.
Interlocal
Agreement
The
Interlocal Agreement which was approved by the board in June was sent to KSDE
for review. Legal counsel at KSDE has
informed Three Lakes that the Attorney General now requires “Indemnification”
and “Mandatory Provisions” paragraphs be included in the Interlocal Agreement
before it can be approved. Dr. Mickelson
read the two paragraphs which have now been inserted in the agreement. Motion was made by Chuck Campfield and seconded
by Lynda Farwell to approve the revised Interlocal Agreement as recommended by
KSDE. Motion passed 4-0.
Calendars
Included in the packets, was
a copy of the trainings scheduled for July and August as well as, the 2010-11
TLEC Calendar. Motion was made by Chuck Campfield
and seconded by Greg McCurdy to accept the calendar as presented. Motion passed 4-0.
Greenbush Special Ed
Consortium
The coop has budgeted TIP
grant funds to join the Greenbush Special Ed Consortium. As a member, the coop will be able to take
advantage of inservice activities at reduced rates.
Annual Administrators Meeting
Each year the coop hosts a
meeting to review special education practices, programs and law interpretations
with building administrators. This year
the meeting will be held on August 30th.
CISL (Center for
Innovative School Leadership) Efficiency and Effectiveness
Special Ed Review
A handout was distributed
which provided information on the CISL Special Ed Review. Dr. Mickelson explained that she felt now would
be a good time to conduct an efficiency review of the coop. Motion was made by Tanyea Bingham and
seconded by Chuck Campfield to proceed with this endeavor. Motion passed 4-0.
Discussion Items
It was agreed that the board
negotiating team and the teacher’s negotiating team will meet on Wednesday,
August 4th at 4:00 p.m.
Motion was made by Chuck
Campfield and seconded by Greg McCurdy to adjourn the meeting at 7:40 p.m. Motion passed 4-0. The next regular board meeting will be held MONDAY,
AUGUST 16, 2010, at 7:00 P.M. at the Cooperative office in Lyndon.
__________________________________________
Laura
Hogelin, Clerk
_____ Approved
__X__ Unapproved 7-19-10
(This not
covered in the July 2007 meeting however did not want to delete this paragraph)
Dr. Barnhart reviewed three
additional financial reports with the board.
The first handout was a breakdown of the local assessments paid by each
district to the cooperative from 1992 to the present. Dr. Barnhart explained that local assessments
are based on the prior year’s September 20th headcount and represent
each district’s general education enrollment percentage within the coop. There have been no increases to district
assessments since 2000.
The second handout was an
overview of the budget, carryover and assessment history of the coop from 1991
to the present. Since 1991, statistics
show that the budget has grown from $2,027,351 to $7,998,751 in 2005-06. Dr. Barnhart noted that the 2005-06 budget
had duplicated inservice and Medicaid dollars of $591,370. With those duplicated amounts removed the
budget would have been $7,407,381. Carryover has continued to decline since
2002. Fiscal year end 2006 revealed no
carryover funds remaining and a deficit in the general fund which was balanced
with a transfer of $145,565 from the Medicaid fund.
Finally, the summary of
Medicaid funds was reviewed. The coop
has been receiving Medicaid funds since 1996 when bundled rate billing came
into effect. Early on, KSDE advised
holding some of these funds in reserve for five years until the state audit was
completed. The coop has heeded this
counsel and has retained at least 50% of these dollars in reserve each year
except 1999 and 2002. Various “one time
only” expenditures have been financed with the remaining 50%. At 2006 fiscal year end, $102,703 of the
1996-97 revenues and $42,862 of the 1997-98 revenues were transferred to the
general fund.