THREE LAKES EDUCATIONAL COOPERATIVE

                                    BOARD OF DIRECTORS MEETING

                                                   JULY 18, 2011

 

 

Call to Order

Zac Anshutz called to order the regular meeting of Three Lakes Educational Cooperative at 7:00 p.m. Monday, July 18, 2011.  The following individuals were present:

 

BOARD MEMBERS:                            OTHERS:

Lisa Reece                                                    Dr. Kathy Mickelson

Lynda Farwell                                             Laura Hogelin

Greg McCurdy                                           Dr. Steve Pegram

Tanyea Bingham

Zac Anshutz

Pat Bean                                          

 

Election of Board of Directors Officers

Tanyea Bingham made the motion to nominate Zac Anshutz as Board President for 2011-12.  Greg McCurdy seconded the motion.  Zac Anshutz was elected board president 5-0.  (Abstain – Zac Anshutz)

 

Pat Bean made the motion to nominate Tanyea Bingham as Vice-President for 2011-12.   Lynda Farwell seconded the motion.  Tanyea Bingham was elected Vice-President 5-0.  (Abstain – Tanyea Bingham)

 

Approval of Agenda

The agenda was amended to include items six through sixteen as a part of the consent agenda.  Motion was made by Pat Bean to approve the amended agenda.   Motion was seconded by Greg McCurdy and it passed 6-0.

 

Approval of Consent Agenda

Lisa Reece made the motion to approve the consent agenda as presented. Motion was seconded by Tanyea Bingham and it passed 6-0.

 

DISTRICT CONSULTATION

 

Review of Coop Structure and Budget

Dr. Mickelson stated that she had planned to review this information with any new board members however, since all current board members have been on the board before, this is not necessary.

 

Request List of Alternate BOE Members for Records

The list of alternate board members will be obtained from the district clerks.  Board members are asked to contact their alternate in the event they will be unable to attend a board meeting.  This will help to ensure that a quorum will present. 

 

KASB Recommended Board Policy Changes

The KASB recommended board policy changes will be reviewed next month. 

 

Interlocal Agreement

Dr. Mickelson reviewed the superintendents recommended changes to the Interlocal Agreement.  Each district board will need to approve these changes after which it will be sent to KSDE and the Attorney General for review.  Motion was made by Lisa Reece and seconded by Pat Bean to approve the revised Interlocal Agreement as recommended.  Motion passed 6-0.

 

Annual Administrators Meeting

Each year the coop hosts a meeting to review special education practices, programs and law interpretations with building administrators.  This year the meeting will be held on September 7th.  Elementary principals will meet in the morning and Middle and High school principals will meet in the afternoon.

 

Wonderlic Cost

Superintendents decided they would not be purchasing the Wonderlic program as a group however, they did recommend that the coop purchase it to screen the verbal and math skills of paraeducator applicants.  The cost of the program is $2435.50.  Dr. Mickelson stated she plans to screen only the top two applicants for open positions.  Motion was made by Pat Bean and seconded by Lisa Reece to approve purchase of the Wonderlic program.  Motion passed 6-0.

 

TLEC West Building Update

Dr. Mickelson reported that she had toured the facility with a realtor.  A handout of the realtor’s recommendations was distributed.  Greg McCurdy shared information regarding a potential buyer for the property and will follow up with Dr. Mickelson later if warranted.

 

KASB Board President/Leadership Team Workshop

Information was provided in the packet regarding the upcoming KASB Board President/Leadership Team Workshop on August 3rd.  If any board member would like to attend, TLEC will handle the registration.

 

 

Room Divider Cost

For the past several months alternative school solutions have been debated and researched.  Cost restraints have hindered the process somewhat.  In lieu of establishing an alternative school and yet taking into consideration the need to create a secure and safe environment for students, superintendents have recommended the purchase of ten room dividers.  These dividers will be placed in resource rooms as needed and moved as needed from year to year.  The cost of ten room dividers will be $15,950.   Motion was made by Greg McCurdy and seconded by Lisa Reece to purchase the ten room dividers.  Motion passed 6-0.

 

CISL Study Update (SAC Recommendations)

Dr. Mickelson stated that superintendents made the following recommendations after reviewing the CISL Study: 

 

·      Inform superintendents when it is necessary to hire staff off the salary schedule.

 

·      Voted to recommend hiring an Assistant Director.

 

·      TLEC is presently updating the paraeducator evaluation document.  This revised document will be reviewed in August.

 

·      Revisions to the Interlocal Agreement as noted earlier.

 

Handwritten Check Approval

Dr. Mickelson requested that the clerk be allowed to prepare a handwritten check for custodial services at TLEC West for the month of June.  Motion was made by Zac Anshutz and seconded by Pat Bean to approve processing a handwritten check.  Motion passed 6-0.

 

Discussion Items

Greg McCurdy reported that his district had received a compliment from a parent and their children’s specialist regarding the excellent student care services TLEC was providing.

 

Negotiations – Executive Session

No executive session was held.  Dr. Mickelson reported that teachers have ratified the 2011-12 negotiated agreement.

 

(Dr. Pegram left the meeting)

 

Personnel – Executive Session

Zac Anshutz made the motion to enter executive session for a period of twenty minutes beginning at 7:37 p.m. for the purpose of discussing personnel issues related to non-elected personnel.  Justification of the executive session is to protect the privacy interests of the individual(s) to be discussed.  Motion was seconded by Greg McCurdy and it passed 6-0.  The meeting returned to open session at 7:57 p.m.  Zac Anshutz made the motion to continue the executive session for an additional period of five minutes beginning at 7:57 p.m. for the purpose of discussing personnel issues related to non-elected personnel.  Justification of the executive session is to protect the privacy interests of the individual(s) to be discussed.  Motion was seconded by Greg McCurdy and it passed 6-0.  The meeting returned to open session at 8:02 p.m.  Zac Anshutz made the motion to continue the executive session for an additional period of five minutes beginning at 8:02 p.m. for the purpose of discussing personnel issues related to non-elected personnel.  Justification of the executive session is to protect the privacy interests of the individual(s) to be discussed.  Motion was seconded by Greg McCurdy and it passed 6-0.  The meeting returned to open session at 8:07 p.m.  Zac Anshutz made the motion to continue the executive session for an additional period of ten minutes beginning at 8:07 p.m. for the purpose of discussing personnel issues related to non-elected personnel.  Justification of the executive session is to protect the privacy interests of the individual(s) to be discussed.  Motion was seconded by Greg McCurdy and it passed 6-0.  The meeting returned to open session at 8:17 p.m. 

 

Zac Anshutz made the motion to approve movement on the salary schedule plus pay classified staff longevity pay following the same guidelines and schedule as certified staff.  Motion was seconded by Lisa Reece and it passed 6-0.

 

Zac Anshutz made the motion to approve hourly salary increases for Stuart Wallace and Laura Hogelin in the amount of ten cents plus pay longevity pay following the same guidelines and schedule as certified staff.  Motion was seconded by Lisa Reece and it passed 6-0.

 

Zac Anshutz made the motion to promote Dr. Ann Fritz to the position of Assistant Director at a salary of $65,000.  Motion was seconded by Pat Bean and it passed 6-0.

 

Zac Anshutz made the motion to approve five additional contract days for technical assistant providers.  Motion was seconded by Greg McCurdy and it passed 6-0.

 

Adjournment

Motion was made by Pat Bean and seconded by Lynda Farwell to adjourn the meeting at 8:22 p.m.   Motion passed 6-0.  The next regular board meeting will be held MONDAY, AUGUST 15, 2011, at 7:00 P.M. at the Cooperative office in Lyndon.

 

 

 

 

 

                         __________________________________________

                                             Laura Hogelin, Clerk

 

 

 

 

_____ Approved

__X__ Unapproved 7-18-11

 

 

(This not covered in the July 2007 meeting however did not want to delete this paragraph)

Dr. Barnhart reviewed three additional financial reports with the board.    The first handout was a breakdown of the local assessments paid by each district to the cooperative from 1992 to the present.  Dr. Barnhart explained that local assessments are based on the prior year’s September 20th headcount and represent each district’s general education enrollment percentage within the coop.  There have been no increases to district assessments since 2000.

The second handout was an overview of the budget, carryover and assessment history of the coop from 1991 to the present.  Since 1991, statistics show that the budget has grown from $2,027,351 to $7,998,751 in 2005-06.  Dr. Barnhart noted that the 2005-06 budget had duplicated inservice and Medicaid dollars of $591,370.  With those duplicated amounts removed the budget would have been $7,407,381. Carryover has continued to decline since 2002.  Fiscal year end 2006 revealed no carryover funds remaining and a deficit in the general fund which was balanced with a transfer of $145,565 from the Medicaid fund.

Finally, the summary of Medicaid funds was reviewed.  The coop has been receiving Medicaid funds since 1996 when bundled rate billing came into effect.  Early on, KSDE advised holding some of these funds in reserve for five years until the state audit was completed.  The coop has heeded this counsel and has retained at least 50% of these dollars in reserve each year except 1999 and 2002.  Various “one time only” expenditures have been financed with the remaining 50%.  At 2006 fiscal year end, $102,703 of the 1996-97 revenues and $42,862 of the 1997-98 revenues were transferred to the general fund.