THREE LAKES EDUCATIONAL COOPERATIVE
BOARD OF EDUCATION MEETING
President Zac Anshutz called to
order the regular board meeting of Three Lakes Educational Cooperative at 7:00
p.m. Monday, August 17, 2009. The following individuals were present:
BOARD MEMBERS: OTHERS:
Zac
Anshutz Dr. Jennifer Barnhart
Lisa Reece Dr. Kathy Mickelson
Marilyn
Rose Laura Hogelin
Tanyea
Bingham Mary
Kay Woods
Ken
Kirsop Amy Redmon
Pat
Bean Brenda
Wigger
Tommie
Edmiston
Phyllis
Sage
Ruth
Jones
Lori
Puckett
Darrel
Finch
Brian
Spencer
Ken Kirsop arrived at 7:03 p.m.
Motion was made by Pat Bean to
approve the agenda renumbering
items 8-10 and adding a new number 8, classified salaries. Motion
was seconded by Tanyea Bingham and it passed 5-0.
Approval
Of Consent Agenda
Lisa Reece made the motion approve
the consent agenda as follows:
Motion was seconded by Zac Anshutz
and it passed 5-0.
DISTRICT
CONSULTATION
Bart Swartz – SAC only
Financial –
Approve 2009-10 Budget
Dr.
Barnhart reviewed the various funds which comprise the Interlocal budget. These funds include:
·
#26
– Inservice
·
#30
– Targeted Improvement Plan (TIP) Grant
·
#78
– General Fund
·
#90
– Part C (Infant and Toddler) Grant
Budgeted
revenue and expenditures were briefly discussed. An article from the KASB School Board Review
dealing with special education funding was distributed. The article explained the reasons for the
decrease in state aid.
Zac
Anshutz polled the superintendents to determine if carryover above $800,000
should automatically be returned to the districts. Superintendents Spencer and Finch believe the
funds should remain in the cooperative to offset future assessments.
Zac
Anshutz made the motion to approve the budgeted amount of $8,572,849 as
presented and to establish the Three Lakes unencumbered cash carryover for
2009-10 at $800,000. Should the
carryover be less than $800,000 at the end of the fiscal year, the districts would
pay additional prorated assessments to make up the difference. If the amount is over $800,000, then the
board would decide whether to divide the excess between the six districts on a
prorated basis or determine if it should remain in the cooperative to offset
the next year’s assessments. Motion was
seconded by Tanyea Bingham and it passed 6-0.
Banking
Change
Dr.
Barnhart reported on the change in banking services for the coop. The First National Bank of Kansas has agreed
to honor our present arrangement with the First State Bank of Burlingame. KASB has indicated we do not need to rebid
our banking services prior to the expiration date of June 30, 2010, as long as
a branch remains in our catchment area and they agree to the original
provisions. Dr. Barnhart noted that the
securities for our funds are now in place at The First National Bank of
Kansas. Dr. Barnhart recommends that we
continue with this arrangement through this year. In January we will solicit bids for banking
services and determine in March with which bank to conduct business. There has been some concern voiced that the
First State Bank of Kansas is not a local bank.
Interlocal Agreement
Recommended
changes to the Interlocal Agreement were reviewed with the board. Transportation, facilities, evaluation and
hiring of staff are areas that will have ongoing discussion with the
superintendents.
Transportation
Dr.
Barnhart noted that the coop leases six buses and owns one bus and a van. Over the years, it has been determined that
this is more cost effective than purchasing.
Since all bus leases will be up for renewal next year it would be a good
time for districts to take over providing their own transportation, an option
superintendent’s are considering.
Field Trip
Policy
Dr.
Barnhart stated that she will be closely monitoring field trip requests this
year and adhering to the two weeks advance notice rule. Towards that effort, two
field trip request forms have been created.
One form will be used to request permission to attend a special
education field trip and the other will be used to request permission to attend
a general education field trip. Copies
of both forms were included in the packet.
Administrative
Workshop
At
the request of the superintendents, the coop will host an administrative
workshop. Rules, regulations and
procedures are the topics to be covered.
The workshop will be held August 24th at 9:30 a.m. at the
Melvern Community Center. Lunch will be
provided.
Years of
Service
Several
individuals were recognized at the beginning of the year for their years of
service to the coop. A list of those
recognized was included in the packet.
PDC Plans
& Points
Lisa
Reece made the motion to approve the following PDC transcripts and points as
presented:
TRANSCRIPT FOR RE-LICENSURE
Donna Powers
Mary Kay
Woods
PDC POINTS
Arlene Mayes – 240 points
Russell Whittington – 134.50 points
Motion
was seconded by Tanyea Bingham and it passed 6-0.
Negotiations
– Executive Session
Tanyea Bingham made the motion to
enter executive session for a period of ten minutes beginning at 7:48 p.m. with
board, administrators and superintendents present for the purpose of discussing
matters relating to employer-employee negotiations. Justification of the executive session is to
protect the public’s interest in negotiating a fair and equitable
contract. Motion was seconded by Pat
Bean and it passed 6-0. The meeting
returned to open session at 7:58 p.m. No
action was taken.
Classified
Salaries
Lisa Reece made the motion to honor
movement on the salary schedule for classified staff. Motion was seconded by Tanyea Bingham and it
passed 6-0.
Executive
Session- As Required
There
were no further items discussed.
Tanyea
Bingham made the motion to adjourn the meeting at 8:00 p.m. Motion was seconded by Marilyn Rose and it
passed 6-0. The next regular board
meeting will be held Monday, September 21, 2009, at 7:00
P.M. at the Three Lakes Educational
Cooperative office in Lyndon.
_________________________________________
Laura
Hogelin, Clerk
_____________ Approved
_____X_______
Unapproved 08-17-09